Privacy

easyBackgrounds, Inc. has established policies and procedures dedicated to maintaining the privacy of personal information while providing its clients with the necessary information for making informed decisions involving background screening. In most cases, our clients represent current and or potential employers engaged in pre- or post-hire background screening on individuals who have provided consent to have their personal information released and used for background screening purposes. Individuals can also use easyBackgrounds to access their background information by submitting personal information directly. easyBackgrounds does not differentiate between company clients and individual clients and this privacy policy applies to both individuals and companies that provide personal information to easyBackgrounds for this purpose.

This policy incorporates the practices of easyBackgrounds as they pertain to data submitted by clients via the easyBackgrounds Website, and to other information secured from third parties and other sources in connection with delivering background screening information or results to our clients. All data is collected, stored and delivered in compliance with applicable law, including the Fair Credit Reporting Act (FCRA), local, state, and federal US laws; and the European Union Data Protection Directive. Personal information about an employee will only be released to the entity or entities to whom the employee consented to receive such information. This information will not be released to any other individual and will not be used for any other purpose by easyBackgrounds.

easyBackgrounds also extends its privacy policies and procedures to residents of the Member States of the European Union and other countries where data protection policies are in place, with regard to data provided by such residents as part of easyBackgrounds’ delivery of background screening services. These policies and procedures apply to data submitted to easyBackgrounds by its clients or the employees and or prospective employees of its clients, currently or formerly residing in Member States of the European Union or other countries where data protection policies are in place and easyBackgrounds has registered with the appropriate data protection authority.

Non-Personal Information

easyBackgrounds sometimes collects and stores non-personal data submitted by individuals that are neither clients nor employees or prospective employees of clients, and are inquiring about services provided by easyBackgrounds (e.g. contact inquiry section). This data is collected for market analysis purposes.

Personal Information

Data submitted to or retrieved from the easyBackgrounds’ website is subject to the following policies, procedures and principles:

Security

easyBackgrounds’ data is transferred utilizing secure socket layer (SSL) technology and is User ID and Password protected. Our servers reside in a secure environment protected from unauthorized access, natural disaster, fire, or other compromising conditions. All processes take place at co-located facilities in separate regions of the United States, so even in the event of a regional disaster, your personal data remains secure.

Use of Information

easyBackgrounds’ clients provide personal information regarding their employees or prospective employees via our website (www.easybackgrounds.com) when placing an order for background screening services. Information provided may include but is not limited to residential history, personal history including name, date of birth, Social Security Number, Motor Vehicle Operator’s License Number, Professional License information, employment history, education and other credentials. easyBackgrounds will use information provided by the client and subject of the order, along with any other information provided by third-parties, only for the execution of producing a background screening report for the client placing the order, and for no other purpose.

While executing orders for our clients, easyBackgrounds may transfer personal information between our website, our client and our client`s employee or prospective employee. It should be noted that some clients that receive our reports may be located outside the United States. All personal information will be transmitted and stored in a secure manner in accordance with the terms of this Privacy Policy. easyBackgrounds acts in compliance with the European Union Data Protection Directive and is registered with Data Protection Authorities in countries in which it does business. easyBackgrounds will not process personal information in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the individual. We reserve the right to employ other organizations or individuals as our subcontractors, to perform functions on behalf of easyBackgrounds. These organizations and individuals will not share information with any third party, other than easyBackgrounds` subcontractors or clients.

Confidentiality

easyBackgrounds will maintain the confidentiality of all personal information and will under no circumstances sell or distribute personal information to a third party, except as provided in this Privacy Policy or when required to do so by law. This Privacy Policy will survive the transfer of ownership of easyBackgrounds, should such an event occur.

Retention

Pursuant to the FCRA, we must maintain any reports which we generate for a minimum period of five years. Reports generated using data collected in or originating from a European Union Member State shall not be kept longer than necessary for the purpose of meeting our obligations to our client and the law.

easyBackgrounds maintains written or electronic copies of information received in conjunction with services rendered for a period of at least five years. When such information is no longer useful, it is destroyed either electronically or mechanically.

Choice

Employees or prospective employees of our clients will be advised by their employer or prospective employer that a background check will be conducted. U.S. residents that do not want personal data made available to our client (current or prospective employers), should not submit the information in question to easyBackgrounds via our client. EU and Swiss residents or those residing in other countries with data protection authorities may choose not to submit personal information to easyBackgrounds. Consent forms from a consumer`s employer indicate the consumer agrees to provide personally-identifying information, and consent to easyBackground`s use of that information in accordance with this privacy policy.

Access

As the subject of a consumer report, a consumer has the right to any reports easyBackgrounds produces and maintains on him or her once every twelve months for United States residents. Consumers may contact easyBackgrounds via the contact information below to obtain a report including this information, if such a report has been created. In accordance with this policy and our efforts to maintain the privacy of personal data, easyBackgrounds requires proof of a consumer`s identity prior to delivering any personal information. Information will be mailed via U.S. Postal Service within 7 days of a consumer`s request, in the same format it was delivered to a consumer`s current, future, or former employer. There will be no expense to a consumer for this information.

Requests should be mailed to easyBackgrounds, Inc., PO Box 952, Newfields, NH 03856-0952 and include a photocopy of a government issued ID (driver`s license, passport, etc.). EU residents or residents of other countries in which easyBackgrounds is registered with data protection authorities, may contact easyBackgrounds to ascertain if personal data about you is in our possession. Any information identified will be forwarded within 30 days via standard delivery methods.

If a consumer believes any information in easyBackground`s possession is incorrect, he or she should contact easyBackgrounds directly to discuss this belief with the support representative identified below.

Changes

If it is determined in the future that information will be used in a new and material way, easyBackgrounds will notify all active clients via email 30 days in advance of any changes. Additionally, a notice will be posted on the Home Page of all active accounts advising current and new users of the pending change.

Children's Privacy Commitment

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.

Accuracy

easyBackgrounds will make reasonable efforts to ensure the accuracy of information delivered. easyBackgrounds relies on other entities, including but not limited to courts, educational institutions, individuals, and other sources for its information, and therefore cannot guarantee the accuracy or timeliness of information reported.

California Personal Information Disclosure: United States or Overseas

Personal information submitted for a background screening investigation may at times be transferred outside of the United States and shared with 3rd party service providers in order to perform the background investigation. All personal information will be transmitted and stored in a secure manner in accordance with the terms of this Privacy Policy.

This Privacy Policy may be modified or amended at any time without prior notice. Please review this Privacy Policy prior to contacting easyBackgrounds with requests or questions.

easyBackgrounds Contact

easyBackgrounds
Compliance Management
PO Box 952
Newfields, NH 03856
US Toll Free: (800) 538-6525
Direct: (603) 778-1820
Fax: (603) 772-0316